Creating video for your training events


Why should I create video?
Before I start showing you the how to create great video, let me share with you why you ought to be doing this.

Firstly I believe that all trainers, be they corporate or self-employed, should be technically capable of using the internet to aid learning and development. I’m not saying you need to be a coder or flash programmer, but you do need to be able to find your way around web based applications and software and have a solid appreciation of the cloud and Learning Management Systems.

This leads onto video. Video is not new. Many of us use DVDs on our courses, YouTube clips and online video to present ideas and concepts. But how many of us actually create video and use these clips on our courses or in our blended learning delivery?

Learners consume video every day. The ubiquitous use of Smartphones and Tablets mean that everyone has the capability to devour video. People now prefer to watch a video than read a web page, YouTube is the second most popular search engine, after Google, and is particularly popular with the Generation Y. And video can paint a thousand words.

More importantly video can capture a presentation and can be consumed by thousands of people simultaneously. Can be paused, re-wound, replayed. Can you do that with a live trainer?

Video is great for eLearning, can be delivered via your LMS, is engaging and expected by the tech savvy learner. If we don’t provide video, we’re falling behind the curve.

Let’s take a look at how. You’ll be pleasantly surprised how easily it can be learnt.

How do I create video?
There are essentially two ways of creating video. Outsourcing the whole project to a dedicated production firm or DIY – do it yourself. Outsourcing is where most firms go but this option is hugely expensive and will only allow you to produce limited footage but the output is always first class.

DIY is less expensive and gives you far more control. There are three ways you can do this. Equip a studio with all the equipment you need, use your Smartphone or use your laptop or PC webcam.

What kind of videos should I create?
I’m going to share with you six varieties of video that you can produce in your studio. Remember variety is key to learner engagement.

Expert Interviews
Everyone likes an expert and you can very easily interview an expert and record the footage. Studio record the interview. You can fix up the camera with a directional microphone and just interview your expert with both of you in front of the camera.

A more engaging way is to video your head asking the questions and then switch the camera and video your expert’s head providing the answers to the questions. Ensure you position the camera so it stays to the left or right of the eye line of the two people talking, giving the impression of a seamless interview.

With your editing software you can cut the clips and sequence them in the correct order.

Green Screen
My favourite and very professional. I’m sure you’ve seen these. A trainer appears to the left of the video screen with an ever changing background. Backgrounds can be movie clips, photos, descriptive words or animations and these all add to the message and provide a visual aid to the learner.

There’s a rule of thirds in video and the presenter should occupy the left or right side of the picture

Essentially you create a green backdrop to the trainer speaking to the camera. Cover the back wall with a green cloth or buy a stand that’ll allow you to drape a green cloth behind you. When you edit the clip on your PC, you remove the green image which makes the clip transparent. You then add your new background to suit. Render the whole thing to a finished video and you have green screen video.

Whiteboard video
Here you present to the camera using the whiteboard behind you to illustrate your topic. Very engaging and can be used to present complex topics in the same way as you would present in the classroom.

It’s best if the whiteboard occupies the whole video screen to give the impression of a whiteboard studio and the trainer stands to one side, not the middle. There’s a rule of thirds in video and the presenter should occupy the left or right side of the picture.

Use a lavaliere or lapel microphone so that sound is picked up even when the trainer has her back to the camera.

PowerPoint video
Very similar but you use a TV to your side with a PowerPoint presentation. The downfall is that you need to cart a TV into the studio. I find it a whole lot easier and more engaging to put the PowerPoint presentation as the background on a green screen video.

However, if you’re bringing in other trainers to be recorded, many are only comfortable if they can use their PowerPoint deck as part of their presentation and that’s totally fine if it helps them present well.

Cartoons and animations
These are fun to produce and even more engaging to watch. You can present something complex in a cartoon storyline and your learners will love it.

Many think you need to be a cartoonist or a flash programmer to encode cartoon videos but you don’t. You do need software but you only need to spend around £75 to buy software capable of having moving cartoon characters, backgrounds and words whizzing around the screen. Add a music track and you have a very appealing piece of video.

PowerPoint will do this for you if you know about animation movements and rendering a deck to video.

I particularly like the hand-drawn videos you see on YouTube. These involve a hand mysteriously drawing and writing words narrated in the background or left with music for the learner to read. Again you can buy inexpensive software to do this for you.

Prezi videos
A Prezi presentation narrated and captured to video can be extremely attractive way of sharing information with learners.

Software is needed to screen capture and to turn the finished result into video. Set up the pathways in your Prezi and literally present it on the computer talking to the microphone as you would an audience.

The final result is very effective.

How do I edit the video?
You need to purchase software to render the video and take an online class on how to use it well. Many blemishes can be cleaned up with the software, bad sounds and noises can be removed. You can increase the volume, cut sections out, tidy up the beginning and end, add music for the introduction.

You can’t create green screen video without software. Here you add backgrounds of your choosing to spice up the final edit.

The final role of the software is to render the finished item into a file type that can be viewed by the learner. There are a huge variety of file types to use. High Definition, wide screen, these are all choices. You can also shrink the file size which is the honourable thing to do if your learner is going to stream the video over the internet.

Don’t under estimate the PC you need. Video rendering software is power and resource hungry. You need a massively fast processor, huge memory and an enormous hard-drive. A dedicated PC for video rendering is a must. You can’t do it on a sub powered PC or laptop.

How does my learner view the video?
Gone are the days of creating DVDs or cassettes for the learner to view your videos. That’s so last century. Nowadays your learner will want to stream the video over the internet. They will want to use their phone or tablet to watch the clips you produce or a laptop. This all depends on your IT set up in your company.

As a minimum you’ll want somewhere to store your videos in the cloud. You may wish to store them on the company’s servers and provide links so your learners can stream them over the intranet.

If you have a Learning Management System, links can be provided to learners through this medium.

YouTube is a popular cloud storage but it’s very public. You could open an account with Vimeo which allows unlimited storage and very powerful playback features and you can password protect them or only allow people with a link to see them.

Have a look at my YouTube Channel – – you can see how my videos have evolved over the last 6 years. The earlier ones are horrendous looking at them now but this serves to illustrate the learning curve I’ve been on over the last few years.

YouTube and Vimeo give you code that you can put onto your website or blog so that people can view the videos from there, that way you can provide other media such as handouts or PDF documents to read or download to accompany the video.

This has been a whistle stop tour of how to create videos for the modern training professional. You don’t need an enormous budget, just some creativity some tech awareness and the motivation to want to learn and get better with time.

My advice is just to start and keep evolving. You’ll make mistakes but get better and better. I did.

The future of learning and development will move to a web based video based environment so we might as well get good at it now.



About Author

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Paul Archer is an Online Sales Trainer, Speaker and Conference Host. He’d be happy to assist you in moving your workshops online during this challenging period. Email him on or LinkIn with him at The world of sales development has changed, many have missed this and boldly go on to run courses in the old-fashioned way. You want to develop your people – professional advisers, salespeople, coaches - and know there is a better way. He can help you. Think about music. I mean the music industry. In 2000 music became free, illegally at first with Napster, downloads became cheap as chips and streaming now cost $10 a month. In the same way, traditional self-development is now free. Everything is available online. Music artists and bands now make their money performing live. The live experience is what fans will pay money for. Recorded music is merely to create demand for the live experience. He brings his 35+ years of sales expertise and experience to you in two ways: Online, on-demand, just in time. He doesn’t run “just in case” training courses, they’re a thing of the past. Development should be “just in time”. Curated video, live videocasts and webinars, podcasts — books, articles and blog posts delivered via his Learning Platforms, YouTube or your in-house systems. Live. He can bring his expertise to your teams in live sessions, but these are rare now and need to be exceptional events. Conferences, seminars and events, he can educate, entertain them with my unique speaking style that has been enjoyed by thousands of sale people and advisers across the globe. Forty-five minutes, 2 hours, maybe a day – you choose. You figured there was a better way to develop your sales teams, you are right, and now you may want to make contact with him so you can talk further. You can Linkin with him at, and he’ll start a conversation or head to his YouTube Channel for more at email him at or phone him on +44 7702 341769, and where ever you are in the world he’d love to hear from you. Paul is a prolific writer and blogger – maintaining three blogs, with attracting thousands of hits from all over the world. He has published eight books. His latest tome "Pocketbook of Presentation Skills” was released in January 2020 and is available from Amazon. The third edition of his book “Train the Trainer of the 21st Century” is also available from Amazon.

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